Full-time Faculty Handbook 

Policies and Procedures


Administrative Rules and Board Policies

Administrative Rules and Board Policies are pertinent to faculty, and it is expected you take time to become familiar with them. A few other policies are described below.


Child Abuse Reporting

If you have reasonable cause to believe any unmarried child (less than 18 years of age) has been abused, you must report it. This may arise in an unexpected manner such as a student’s written assignment. See Board Policy 1040 and Administrative Rule 1040-01. Annual training on child abuse reporting is required and available on Moodle.


Computer Use Policy

Everyone within the LBCC community who uses a computer has the responsibility to use these resources in an ethical and legal manner. The use of computers should reflect principles of academic honesty, respecting ownership of data, the need for secure system mechanisms, and the need to protect individual rights to privacy and freedom from intimidation, harassment, and unwanted annoyance.

College policies prohibit account theft, file theft, violations of informational privacy, and/or harm to operating systems. If abuse of computer systems occurs, or computer resources are used for purposes that violate U.S. or state laws, those responsible for such abuse may be held legally accountable. Computer Use Guidelines (Administrative Rule 5075-01) are available under the Computer Resources page.


Driver Pre-Approval and Insurance Requirements

The college’s Auto Liability and Auto Physical Damage coverage is in place for use with department vehicles and vehicles rented from Enterprise or OSU. To secure such coverage, drivers must complete a Driver Status Report form and submit it to the Public Safety Office in Red Cedar Hall. The driver must meet the screening guidelines and the college’s requirements for driving as an agent of LBCC.

Students or staff driving personal vehicles for authorized college-related business must also complete a Driver Status Report form to certify current personal auto insurance in compliance with Oregon Law. This completed form must be on file in your division office before you can be approved for travel or reimbursed for expenses related to automobile travel.



LBCC employees may not accept gratuities, gifts, rebates, service, or compensation from any person or organization to which a promise or purchase order is awarded.


Identity Theft

In 2007, Oregon passed and enacted the Oregon ID Theft and Protection Act. This legislation adds to current laws protecting the release and security of personal information and allows for you to be sued for any damages incurred as a result of any ID theft of data in your control. If you store personally identifiable student or employee data on computers, flash drives, cell phones, and other portable storage devices, it is imperative you take precautions to not let the device or documents fall into the wrong hands. It is also critical to make sure paper documents are appropriately secured and safeguarded. This includes keeping only what you must, storing documents in a secure location, and shredding documents when appropriate.

If you do have data or documents that are lost or stolen, contact the Vice President of Student Services, Director of Human Resources, or Director of Information Services immediately to begin the process of enacting required identity protection measures.


Inclement Weather/Emergency Closures

The College President (or designee) is responsible for making college closure decisions. Following a decision, local radio and TV stations will be notified, with the message to be aired by 6:30 a.m. if at all possible. Information will also be available on the College Website and through the main switchboard ((541) 917-4999). Emergency Alert Messages can also be set up to go to your personal cell phone. Managers will notify their employees. A decision to close the college, or delay its opening, shall affect all college facilities in the district.

LBCC Center Directors may make independent decisions to close an LBCC Center early, or cancel evening classes, for inclement weather that arrives after the start of a school day. Center staff will make every practical effort to notify instructors and students of canceled evening classes. If the college has been closed and special activities are in progress, or have been scheduled, the decision to cancel them shall rest with the coordinating manager of the activity in consultation with the appropriate dean or vice president.

There may be occasions when the college is not closed, but driving to work is hazardous for an individual. If you live in an area where hazardous conditions are a possibility, consider this when planning your classes; discuss your plan with your dean.


Mandatory Training

All LBCC faculty and staff are required to complete the mandatory Personal Empowerment Through Self Awareness (PETSA) training. You will be prompted to complete this training on an annual basis in an email from Human Resources.


Open Door Policy

LBCC welcomes anyone who wants to attend college. LBCC will admit high school graduates and non-high school graduates who can profit from the instruction offered. Persons less than 18 years of age will follow special admissions procedures to enroll.



See Administrative Rule 5035-04. Contact your division/department support staff for purchasing assistance. Failure to comply with established procedures may result in a request for reimbursement of the cost to be denied.


News Media Inquiries

If you are called directly by the news media, be cooperative and answer the questions asked. You should comment only on matters within your area of expertise. Don’t guess. If you don’t know an answer, say so. Refer callers to the College Advancement public information officer, Jennifer Boehmer, ext. 4784. Please notify Jennifer of any contact from news media or refer the news media to the College Advancement Officer.


Teaching Family Members in Credit Classes

LBCC believes it is best to avoid situations where family members takes classes from a family member instructor. LBCC wants to ensure fairness and integrity, and to prevent even the slightest appearance of bias or prejudice. In every instance where an alternative instructor is available, the faculty member shall direct the student to enroll in the other instructor's class. However, when a course is available only from a family member, the student may enroll in a family member instructor's course when the following steps are first taken:

  1. The student and instructor meet with the instructor's academic dean to document the necessity for granting permission to enroll in a family member's course. The dean shall be the exclusive determiner of necessity.
  1. A written agreement shall be crafted to identify how all conflicts shall be handled and how any and all grade disputes shall be handled/reviewed or appealed to the satisfaction of all parties, prior to the start of the term. Upon decision of the dean, where necessary, a dean may direct a neutral, non-related faculty member to review grading to ensure standards were equally and fairly applied. The faculty member who accepts a family member student consents to grade review by a colleague where determined necessary by the academic dean to ensure LBCC standards.

Underage Students

Students 16 or 17 years of age who have not earned a diploma or GED are required to submit an Underage Enrollment form prior to registering for credit classes. Students are also required to take all three placement tests (math reading, and writing).

Students under age 16 must submit the Underage Enrollment form, a copy of their high school or home school transcript, and two letters of recommendation, take all placement tests, and meet with the Underage Enrollment Coordinator. If LBCC is deemed an appropriate placement for the underage student, then the student will be allowed to register.

Prior to registering for a noncredit class, underage students are asked to obtain instructor permission. They do not need to submit an Underage Enrollment form or take placement tests.