Faculty Handbook

Instructor Responsibilities

All contracted faculty must be familiar with and know the details of the College’s Board Policies and Administrative Rules, in particular the 1000 Series, 4000 Series, and 7000 Series.


Faculty Responsibilities

Academic Advising: All contracted faculty act as academic advisors to students, after their first year teaching at LBCC. The purpose of academic advising is to assist new and continuing students in making informed choices which will lead to successful educational experiences at LBCC.

Engage Students in Their First-year: Faculty are expected to participate in campus efforts to support student success, especially during the student’s first-year. Opportunities to do so include Destination Graduation, Academic Advising and first-year experience activities.

Articulation and Recruitment: Articulation and recruitment efforts with high schools and other colleges are highly encouraged. Contact the High School Partnerships Office and the Dean of Instruction for additional information.

College and Community Relations: It is the responsibility of contracted faculty to: 1) attend staff/department meetings; 2) work in a cooperative manner with other people in the department and the college; 3) promote a positive image of college programs and the college; 4) develop and maintain community contacts; 5) represent the department at pertinent meetings as required; and 6) assist the program Advisory Committee as requested.



Other Responsibilities

  • Meet and conduct all scheduled class times
  • Teach classes as assigned, following the approved course syllabi
  • Prepare and develop materials for assigned classes
  • Provide students with course syllabi and content
  • Confirm students are registered by referring to the class roster
  • Maintain records of grades and verification of attendance
  • Evaluate and regularly inform students about their progress - if a student stops attending class, an instructor may wish to make personal contact
  • Report individual academic grades in a timely manner - turning grades in late impacts student graduation, financial aid, and transfer to other institutions
  • Submit course outcomes in a timely manner
  • Committee and council assignments



Instructional Development

Contracted faculty will: 1) participate in curriculum development; 2) participate in program assessment of student learning outcomes; 3) recommend textbooks and other instructional materials and equipment; 4) maintain college facilities and equipment; 5) recommend library and reference materials; 6) recommend course outline revision; and 7) keep updated in technological changes and developments in their subject area.

LBCC is committed to reducing textbooks costs for our students. The legislature has mandated class sections with low cost course materials will be identified in the class schedule. Many community colleges, including LBCC, have defined low cost as under $40. Departments and individual faculty are encouraged to consider low cost and free Open Educational Resources in the textbook selection process. More information is available through the Textbook Affordability Steering Committee.



Office Hours

All faculty are expected to be available to students outside of class, normally for a minimum of two hours per week. The form of the office hours will be agreed upon by the supervisor and will be regularly scheduled, compatible with the nature of the class(es), and clearly communicated to students.




Contracted faculty should consult with their dean/director and refer to the Faculty Contract. Faculty whose primary duty is teaching classes, typically teach 45 Workload Credit Equivalent per year and should not exceed 49 WCE per year.



While most instructors have their own protocols for taking attendance, your department may have a formal position on how they would like attendance to be tracked; please check with your Department Chair.

Federal law requires we be able to verify the attendance of students receiving financial aid and veterans benefits. If you do not wish to take daily attendance, please record the dates of assignments, exams, etc., so some documentation exists of the last date of attendance for students.


Adding and Dropping Students

Students may add or drop classes during the first week of the term. If a student would like to add your class during the first week and meet any prerequisites, and you have room on your roster, you are obligated to add that student. You may add students using the faculty/advisor tab in WebRunner.  

Students are expected to regularly attend all classes for which they are registered. Class attendance on the first day and during the first week is important to remaining registered in the course. If an unanticipated absence occurs during the first week, it is the obligation of the student to contact the instructor to determine if they can remain in the course. Students are responsible for dropping courses that they are not attending. Instructors are encouraged to drop students who do not attend class during the first week.

In general, it is a good idea to wait until the Friday of the first week of term to complete any Institutional Withdrawals. However, if you have a long waiting list, it can be a good idea to drop students who do not attend the first class to accommodate the waiting list.


Final Exams

All instructors teaching credit classes will meet with their students during the times indicated in the final examination schedule, shown in the Schedule of Classes. As Administrative Rule 4020-12 Examinations/Finals states, “Any exception must have approval of the dean/director and the Academic Affairs Office.” Final exams may not be given during the last week classes meet.

All faculty are expected to be on campus and available to students throughout final examination week, including the Thursday and Friday following the three days of exams. This time can be used for activities such as grading, advising, student consultation, outcomes reporting, and preparation for the next term.

Finals Schedule

  • Finals will be held in regularly scheduled classrooms.
  • Any student with more than three finals on one day should contact the instructor or the Academic Affairs Office.
  • Any exception to the Final Examination Schedule must be approved by the Academic Affairs Office.
  • Summer Term final exams are generally scheduled by the instructor for the last week of class.

Field Trips

Field trips should be discussed with your dean/director at least two weeks prior to the event, but preferably prior to the beginning of term. It is recommended the information be posted to note the location of the field trip and the duration. If the field trip is longer than the duration of the scheduled class, students should be advised they are responsible for notifying their other instructors in advance of the planned absence and for work missed. Check college rules for guidelines for traveling with students, vehicle rental, driver approval, and for required risk acknowledgment waivers.




Many of the courses listed in the Schedule of Classes require students complete other courses prior to enrollment. Course prerequisites are automatically checked by the Banner system at the time of registration. When a student attempts to register for a course with a prerequisite rule, Banner will check current registration and Banner academic history for that student.

Courses which specify a prerequisite or “instructor approval required” may be taken if an instructor assesses the student’s readiness and admits the student to the course. Instructors are able to grant exceptions by entering overrides into Banner (which allow the student to continue with registration.) Dual enrolled OSU/LBCC students must complete a DPP Prerequisite Override Request Form for any class they are currently taking or have taken at OSU which is a required prerequisite for an LBCC course. You can find the form on the OSU Degree Partnership Webpage or contact Admissions and Registration for information.