Application & Instructions

The application must be completed in it’s entirety and required information attached. Neither cash advances nor personal reimbursement will be made prior to the completion of the activity. Receipts must be provided for all reimbursable costs except food. Receipts must be submitted within six weeks following the activity, but not later than June 30 in order to receive reimbursement.

Every section of the application must be completed and required information attached. Consideration of incomplete applications may be delayed.

Submitting the form:

    • The Classified Staff - Professional Development Grant Application MUST be submitted to Amber Vore’s Office, CC-102 -B, prior to the start of the activity and before the first working day of the month at 4 p.m. The committee will consider amendments to applications if received prior to the activity.
    • The committee will normally meet within the first 10 working days of the month, and applicants will be notified by e-mail shortly thereafter. Written notification from Amber Vore's office regarding reimbursement will follow. If the activity occurs prior to the committee meeting and the committee denies the request, the employee/department will be responsible for all expenses.


Filling out the form:

  • *Personal and/or department contributions are required to compose a minimum of 10% of the total cost of the activity. The only exception is registration & tuition for classes.
  • Travel miles are calculated from the closest location, (LBCC or your home address) to PDX/Eugene Airport or the activity.
    • Compute number of miles driven at the mileage rate using odometer reading or a mileage chart/calculator.
    • If requesting mileage reimbursement, turn in a completed 2017-2018 Driver Status Report Form to the Campus Public Safety Office, RCH-119, prior to requesting reimbursement.
    • Include receipts for forms of transportation other than mileage. If you are estimating cost, please make note under “Additional Comments."
  • Meals are reimbursed at the Per Diem rate or the actual cost up to the per diem amount.
    • Receipts are not required when claiming per diem and may be reimbursed prior to travel.
    • When claiming the actual cost, the receipt must include the name and location of the restaurant, the number of people served, and the date and amount of expense. Alcoholic drinks are not reimbursable.
    • Per diem (Meals and Incidental Expenses (M&IE) is reimbursable by travel location. The daily per diem rate is reimbursable at 75% on the first and last day of travel and should be reduced by 25% for each meal provided by an event. Meals without an overnight stay are not reimbursable unless they are associated with college business, i.e., attendance at a conference (see AR 5115-01). To determine which per diem rate applies for your primary destination, see http://www.gsa.gov/mie.
      Still need help figuring out meals? ContactAmber Vore.
  • Lodging should be paid by LBCC procurement card.*Itemized receipts are required.
    • Report only room price and taxes.
    • Lodging is covered up to the locality rate established by the US General Service Administration plus applicable taxes; *except that lodging at conference/convention hotels, which may exceed the GSA rate, is allowed. For destination lodging per diem rates, see http://www.gsa.gov/mie.
  • Tuition for approved course work will be reimbursed at actual cost to the classified member, to a maximum of $1000 per year.
    • 10% contribution is not required.
    • Tuition reimbursement will take place after completion of the course and a copy of the passing grade is submitted to Amber Vore, CC102-B.
    • If you are requesting reimbursement for college tuition, your department will not normally be expected to help pay.