ADMINISTRATIVE RULE NO: 7050-03

RELATED TO POLICY NO: 7050

TITLE: FINANCIAL ASSISTANCE AND STUDENT DEBT

PURPOSE

This rule establishes options for students to meet their financial obligations to the college and the payment of debt owed to Linn-Benton Community College.

STATEMENT

Payment Expectations
Students are expected to make timely payment of their charges. Payment for the term is to be made in full at the time a registration. Payment of charges in full or a payment plan and accompanying minimum payment are to be made by the end of the first week of the term. All charges are to be paid by seventh week of the term to be eligible to register for the next term.

A student who has an outstanding financial balance after the seventh week of the term will not be allowed to register for subsequent terms until the student’s balance has been paid in full or cleared by the appropriate college department. The college may choose to not release any type of transcripts or other records when the student has failed to make payment on a financial obligation. Exceptions made to this policy shall be non-precedent setting, well-documented, and result in a stronger position for the college to collect the debt or obligation owed by the student. Such exceptions will be made by the president or her/his designee.

Debt Paid From Financial Assistance

All student debts owed to Linn-Benton Community College will be paid in full from financial assistance available to the student.  Any money that remains after all existing debts have been paid will be distributed to the student through direct deposit or mailing a check.

Monies owed to the college could include, but not be limited to, tuition and fees due at the time of registration; deferred tuition; Eldon Schafer Loan; library or equipment fines; parking tickets, etc.

Financial assistance available to the student could include, but is not limited to, scholarships, VA advance payment checks; Title IV financial aid (Pell Grant, State Need Grant, Supplemental Education Opportunity Grant [SEOG], and Federal Direct Loan funds.

There are two exceptions to the above rule:

  1. A non institutional scholarship will not be used to pay off an existing debt if specific instructions from the donor are in conflict with the above rule.
  2. Money owed to the college may not be deducted from student paychecks without the student's prior written approval.

Exceptions for Clearing A Registration Hold For Student Debt

A student who has a debt to the college will be prevented from registering for subsequent terms until the debt has been cleared, or a re-entry debt repayment plan petition is approved by the Business Office and appropriate college department when applicable.

Exceptions may be granted by the Business Office through a petition process:

  1. The Business Office will consider if there is a greater likelihood to collect the debt by allowing the student to register and the student makes an acceptable commitment to a repayment plan.
  2. The course(s) being requested by the student are being paid for by a third party that is requiring the student to be enrolled (e.g. employer, court ordered.)

A department that encounters a student who is trying to register but has a registration hold due to debt will:

  1. Guide the student to the Business Office petition for re-entry for consideration of establishing a debt repayment plan.
  2. If the Business Office authorizes the registration, the department will release the registration hold, register the student only for the course(s) approved by the agreement with the Business Office.
  3. Replace the hold after completing the registration.
  4. A student granted an exception for a given term may not register in subsequent terms without permission from the Business Office. The Business office will validate that the student is meeting the conditions of the repayment to determine if the student may continue to register for classes. The Business Office will stop applying the financial hold upon the student completing the conditions of the re-payment agreement.

 

DATE OF ADOPTION: 01/26/88

DATE(S) OF REVISION(S): 3/13/14; 11/6/14; 11/1/18

DATE OF LAST REVIEW: 3/13/14; 11/6/14; 11/1/18