BOARD POLICY SERIES NUMBER: 5075

TITLE: ELECTRONIC COMMUNICATIONS, DATA EQUIPMENT, COMPUTER, PRINTING, AND MEDIA EQUIPMENT USE

PURPOSE

To establish practices for the appropriate use of electronic communications, data equipment, media services, printing services, and computers in conducting college business.

STATEMENT

ELECTRONIC COMMUNICATIONS

The college will use electronic communication methods to conduct official and legal college business. Communicating to LBCC employees and students via electronic communication methods will speed the delivery of information and will offer fiscal savings to the college by reducing mailing costs. If a student provides an email address on their FAFSA or in the student information system, the college may use it, in addition to their college-provided email address, when applicable, for other college communications in addition to the purposes of financial aid.

Recipients will be expected to read all electronic communication relating to LBCC business and, when necessary, take action as a result of communications received from the college. It is expected that students and employees will monitor their college electronic accounts often to receive the most up-to-date information from the college.

DATA EQUIPMENT USE

The college will not authorize or engage in commercial use of data equipment. The college administration may assist public agencies with electronic data requests when appropriate. The college may recover costs associated with providing requested information to non-Linn-Benton Community College requestors. College administration may charge for use of data equipment for instruction when appropriate.

MEDIA SERVICES

Media Services may make college equipment and services available for use by community groups and organizations. Media Services will meet the college needs prior to making such equipment and services available to community groups and organizations.

PRINTING SERVICES

Printing Services may offer materials and services to outside groups and organizations. Printing Services will meet the college needs prior to offering materials and services to nonprofit groups and tax-supported organizations.

COMPUTER USAGE

The college will promote ethical and legal use of its computer resources by staff, students, and the public. Account theft, file theft, violations of informational privacy, and/or harm to systems is prohibited. Use of computer resources for any purpose that violates federal or state laws, including copyright and licensing laws, is prohibited.

DATE OF ADOPTION: 04/14/83

DATE(S) OF REVISION(S): 03/17/93; 04/27/94; 02/21/96; 03/19/97 and 11/17/10; 2/8/17

DATE OF LAST REVIEW: 2/8/17