TITLE: NOVEL CORONAVIRUS/COVID-19/Reporting and Communicating COVID-19 Exposures

To provide for the ongoing health and safety of all persons on Linn-Benton Community College properties through clear expectations for reporting COVID-19 infections and notification of affected employees to prevent the spread of the COVID-19 virus. 

In response to the COVID-19 pandemic, in alignment with subsection 3(j) of the recently adopted Oregon OSHA Temporary Rule Addressing COVID-19 Workplace Risks (PDF), Linn-Benton Community College is providing this infection notification process, effective December 18, 2020. It applies to all College locations and serves the College’s goal to help reduce the risk and spread of COVID-19. This Temporary Administrative Rule is issued to contribute to the health and safety of the LBCC community during the ongoing COVID-19 pandemic, and to align with federal and state regulations, executive orders, and guidance. It may be revised subsequently to align with these agencies as the public health response evolves.

All employees are expected to notify the Director, Human Resources or the Vice President, Finance & Operations as soon as possible, but no longer than the second business day after results are known, in the event that they test positive for COVID-19 or they become aware that another individual who has been present in the worksite (employee, customer, contractor, guest, etc.) has been confirmed as having COVID-19. When such a notification occurs or College becomes aware that a person with confirmed COVID-19 has been in the workplace by any other means, the following notification measures will be taken:


  1. Based on a reasonable assessment of the activity of the individual with confirmed COVID-19, College will seek to identify each employee who was likely to have been within six (6) feet of the infected individual for a cumulative total of 15 minutes or more. Those employees will be notified individually of the exposure (by telephone, text message, or e-mail) and will be advised that they should seek guidance from their individual physician or from local public health officials about testing options. The individual who was the source of the exposure will not be identified.
  2. In addition, notification will be sent to everyone working in the facility where the exposure occurred, even if they did not appear to have close contact with the individual in question. See suggested language at the end of this Administrative Rule.

This policy is in addition to LBCC Temporary AR 5095-06 and 5095-07 regarding preventing the spread of COVID-19.  Guidelines regarding remote work and physical distancing remain in place. Please continue to practice physical distancing even when wearing a face covering.

Please direct any questions regarding this policy the Director of Human Resources or the Vice President, Finance & Operations.

DATE OF ADOPTION:  December 18, 2020

Suggested Notification Language:

We have been notified an individual who has been present at [location] has been diagnosed with COVID-19. We are notifying those individuals who appear to have had close contact with the individual, but we want to alert everyone to the possibility of exposure. 

If you experience symptoms of COVID-19 illness, please inform Scott Rolen or Sheldon Flom and contact your health care provider. LBCC, as always will protect all employee medical information and will disclose it only to the degree such disclosure is strictly necessary. 

For more information on COVID-19, including symptoms of which you may want to be aware, please visit the Oregon Health Authority COVID-19 website or the US Centers for Disease Control & Prevention COVID-19 website.

If you have any questions or concerns, please contact Scott Rolen or Sheldon Flom.