TITLE: NOVEL CORONAVIRUS/COVID-19/Reporting and Communicating COVID-19 Exposures

To provide for the ongoing health and safety of all persons on Linn-Benton Community College properties through clear expectations for reporting COVID-19 infections and notification of affected employees to prevent the spread of the COVID-19 virus.

In response to the COVID-19 pandemic, in alignment with subsection 3(j) of the recently adopted Oregon OSHA Rule 437-001-0744 Addressing COVID-19 Workplace Risks (PDF), Linn-Benton Community College is providing this infection notification process, effective December 18, 2020. This Temporary Administrative Rule is issued to contribute to the health and safety of the LBCC community during the ongoing COVID-19 pandemic, and in alignment with the Centers for Disease Control and Prevention (CDC) guidance for Institutions of Higher Education (IHE) and the Oregon Health Authority (OHA) OAR 333-019-1025, Linn-Benton Community College has updated its face covering and physical distancing guidelines rule, effective March 18, 2022. It applies to all Linn-Benton Community College locations and serves the College’s goal to help reduce the spread of COVID-19. This College rule may be revised subsequently to align with federal, state, and local guidance as the public health response evolves. t may be revised subsequently to align with these agencies as the public health response evolves.

This College rule is issued to contribute to the health and safety of the LBCC community to align with the CDC guidelines for IHE’s and OHA requirements.
This College rule applies to all LBCC employees, students, volunteers, visitors, and community members on all LBCC properties.

All employees are expected to fill out the COVID Reporting Form no more than the second business day after results are known, in the event that they test positive for COVID-19, or they become aware that another individual who has been present in the worksite (employee, customer, contractor, guest, etc.) has been confirmed as having COVID-19. When such a notification occurs or College becomes aware that a person with confirmed COVID-19 has been in the workplace by any other means, the following notification measures will be taken:

An OSHA notification will be sent to everyone working in the facility where the exposure occurred, even if they did not appear to have close contact with the individual in question.
This policy is in addition to LBCC Temporary AR 5095-06 (Physical Distancing Guidelines) regarding preventing the spread of COVID-19. Guidelines regarding remote work (LBCC Temporary AR 5075-02) also remain in place.
Please direct any questions regarding this policy the Director of Human Resources or the Vice President, Finance & Operations.

DATE OF ADOPTION: December 18, 2020
DATE(S) OF REVISION(S): August 17, 2021; November 30, 2021; January 24, 2022; March 18, 2022

Suggested Notification Language:


We have been notified that an individual who was present at [location] has been diagnosed with COVID-19. Per the OSHA guidelines we are notifying those who are not considered a close contact, but those who may have been exposed.

If you experience COVID-19 symptoms, please contact your health care provider and inform Sheldon Flom for reporting purposes and to assist in preventing the spread of COVID-19. LBCC will protect all employee and student medical information. 

For more information on COVID-19, including symptoms, please visit the Oregon Health Authority COVID-19 website or the US Centers for Disease Control & Prevention website.

If you have any questions or concerns, please contact Scott Rolen or Sheldon Flom.