TEMPORARY ADMINISTRATIVE RULE NO: 5095-06

RELATED TO POLICY SERIES NO: 5095 

TITLE: NOVEL CORONAVIRUS/COVID-19 PHYSICAL DISTANCING GUIDELINES

PURPOSE

To provide for the ongoing health and safety of all persons on Linn-Benton Community College properties through the implementation of clear expectations for physical distancing while on campus to prevent the spread of the COVID-19 virus.

STATEMENT

In response to the COVID-19 pandemic, in alignment with the Oregon Governor’s executive orders, and consistent with guidance from the Oregon Health Authority (OHA) and the Centers for Disease Control and Prevention (CDC), Linn-Benton Community College is issuing its physical distancing policy, effective May 5, 2020. It applies to all Linn-Benton Community College locations and serves the College’s goal to help reduce the risk and spread of COVID-19. This College policy may be revised subsequently to align with federal, state, and local guidance as the public health response evolves.

Physical distancing is intended to reduce contact among people, especially in large crowds. Until further notice, LBCC employees, students and other members of the LBCC community are required to maintain a distance of at least six (6) feet between individuals to the greatest extent possible. In complying with this policy, all members of the College community at all LBCC locations are to configure spaces as needed, including classrooms, workplaces, and restaurants to provide for maximum physical distancing. Consistent with OHA and CDC guidelines and LBCC Temporary AR No: 5095-07 Use of Face Coverings, all faculty, staff, students, and visitors are required to utilize face coverings when in public and common areas on campus and outdoor areas, unless an exception is met.

Using physical distancing, face coverings and hygiene measures serve as a central public health measure to reduce the spread of infection across all College settings. In addition to adherence to applicable executive orders and other legal requirements regarding face coverings, all LBCC employees, students, visitors, and community members shall abide by Temporary Administrative Rule No. 5095-07 NOVEL CORONAVIRUS/COVID-19 Use of Face Coverings and Oregon Governor’s Executive Order 20-28.

OBJECTIVES

This College policy is issued to contribute to the health and safety of the LBCC community during the ongoing COVID-19 pandemic, and to align with federal and state regulations, executive orders, and guidance.

This College policy applies to all LBCC employees, students, volunteers, visitors, and community members on College-owned or -controlled property.

Physical Distancing Requirements for all LBCC Employees and Students

  • Whenever possible, employees are to maintain a minimum of six (6) feet between themselves and other employees, students, or community members who are present.
  • Employees, in consultation with their supervisor, must ensure that their workspace is set up for physical distancing measures to the greatest extent possible.
  • All workspace and restroom facilities must display signs that encourage frequent hand washing as guided by county, state, and federal public health agencies.
  • Until further notice, meetings should be conducted using remote means wherever practical. All necessary in-person meetings must follow physical distancing practices.
  • Maximum occupancy will be established for all spaces, including elevators, restrooms and locker rooms. Signage will be posted and active monitoring will occur.
  • Elevator occupancy will be set at one person, with exceptions for people from the same household, children accompanied by an adult, and people accompanied by a caregiver or personal assistant.
  • One-way traffic will be established and posted for staircases and hallways whenever possible.
  • Fitness center and gymnasium will follow all OHA guidelines for fitness centers and recreational sports, including use of face coverings, physical distancing, disinfecting equipment between use, and limited activities including prohibition of contact sports Shower rooms, unless private, will remain closed.
  • We will require self-reporting of health status for everyone entering campus. Individuals who believe they may have been exposed to COVID-19, or are experiencing symptoms such as fever, cough, shortness of breath, sore throat and/or body aches, or loss of taste or smell, must stay home, avoid close contact with others, and contact their primary health care provider by phone or a secure patient portal for medical advice. Upon exposure or if symptomatic, employees should contact their supervisor.

LBCC’s Coronavirus Response Coordinators (Director of Human Resources, Director of Safety and Loss Prevention, or their designees) will serve as the College’s Physical Distancing Officers.  

EXCEPTIONS TO PHYSICAL DISTANCING

Exceptions to this College policy include:

  • Distancing that goes against documented industry best practices for a specific position, or by law or regulation, including the use of standard personal protective equipment (“PPE”) per Occupational Safety and Health Administration standards in which case alternate protective measures will be put in place to reduce the potential for exposure;
  • Where space can be designed to provide for adequate barriers.
  • Individuals with medical conditions that prohibit them from being alone.
  • College vehicles, including carts.
  • Other spaces as designated and visibly marked with signage by the Coronavirus Response Coordinators.

When physical distancing is not possible, face coverings and hygiene measures must be used (see Temporary Administrative Rule No. 5095-07 NOVEL CORONAVIRUS/COVID-19 Use of Face Coverings). 

ADDITIONAL INFORMATION

The College will post signage clearly stating physical distancing requirements, including access to services for faculty, staff, students, and visitors.

LBCC’s policy will and may be amended if regulatory conditions change or guidance from health authorities evolves. This may include local or state-level laws or guidance related to business practices (e.g., food service, labs, etc.).

LBCC may transition from a requirement to a recommended use of physical distancing based on local conditions and guidance from the CDC, OHA, and local health authorities.

LBCC will continue to follow OSHA and industry guidance related to workplace safety (e.g., safe clean protocols for custodial workers, or as indicated for food services workers).

If an individual states that they are aware of this policy and believe they meet an exception, to this policy, they will be referred to the Center for Accessibility Resources to formalize an accommodation.

Individuals who engage in harassing, discriminatory, bullying, or retaliatory behavior towards those because they are or are not physical distancing may be subject to investigation and sanction under other applicable LBCC policies.

This policy is in addition to LBCC AR 5095-06 regarding preventing the spread of COVID-19. Guidelines regarding remote work and physical distancing remain in place. Please continue to practice wearing a face covering even when physical distancing.

This Physical Distancing Policy is considered temporary. The use of physical distancing in the workplace will be re-assessed periodically, following the guidelines set forth by the CDC, Oregon governor’s orders, and local health authorities. 

Please direct any questions regarding the policy and physical distancing to the Director of Human Resources or the Director of Public Safety and Loss Prevention.

Related Documentation:

COVID-19 FAQ

LBCC COVID-19 Resources and Updates

Temporary Administrative Rule No. 5095-07—NOVEL CORONAVIRUS/COVID-19 Use of Face Coverings

Centers for Disease Control and Prevention guidance on wearing cloth face coverings

Oregon Health Authority Mask and Face Covering Guidance for Business, Transit, and the Public

 

Additional Resources from HECC and OHA, June 12, 2020: Guidance for the Conduct of In-Person Instructional, Residential, and Research Activities at Oregon Colleges and Universities:

CDC’s “Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes

CDC “Use of Cloth Face Coverings to Help Slow the Spread of COVID-19

CDC: Guidance on ventilation and filtration

American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE)

OHA General Guidance for Employers on COVID-19 re: physical barriers

Oregon local public health authority (LPHA) directory
note that “CD nurse” is the number for communicable disease issues

 

DATE OF ADOPTION:  5/5/2020

DATE(S) OF REVISION(S):  6/26/2020; 9/29/2020

DATE OF LAST REVIEW:

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