ADMINISTRATIVE RULE NO: 6125-01

RELATED TO POLICY SERIES NO: 6125

TITLE: PAID LEAVE

PURPOSE
To illustrate eligibility for paid leave benefits, rates of accrual, carry over, pay out upon separation, and the administrative process for using paid leave benefits.

STATEMENT
BARGAINING UNIT EMPLOYEES
Paid leave benefits for employees who are subject to collective bargaining agreements shall be governed by those respective agreements; failing such provisions, Board Policies and Administrative Rules shall apply.

MANAGEMENT/EXEMPT and CONFIDENTIAL EMPLOYEES

  • Full-time (1.0 FTE) employees hired on or after July 1, 2011 will accrue 2 days (16 hours) of paid leave per month, carried over from one fiscal year to the next at a maximum of 25 days (200 hours).
  • Employees who are less than full-time will accrue on a pro-rata basis.
  • Upon any form of separation from the college, paid leave accruals for these employees will be paid out to a maximum of 35 days (280 hours).

 In the event of extraordinary circumstances, individual requests for exceptions to the July 1st 200 hour annual carry over limit of PL may be submitted in writing to the appropriate Vice-President.  Such exceptions, if granted, may not extend beyond the last day of the summer academic term.  Such exceptions, if granted, will not impact the employee’s pay out limits upon separation. 

REQUESTING, DOCUMENTING and USAGE OF PAID LEAVE

Requesting Paid Leave
Employees should engage with their direct supervisor to discern the most effective process to request and receive prior approval for paid leave in a manner that minimizes disruption to college services.  Exempt employees may make paid leave requests only in full day increments.  Employees paid on an hourly basis may request paid leave in hourly increments. 

 Documenting Paid Leave
Paid leave usage must be accurately documented by the employee on their monthly time sheets for the purpose of fiscal integrity. 

Employees may not elect to receive compensatory pay-outs in lieu of earned paid leave except upon separation from the college. 

DATE OF ADOPTION: 8/13/84
DATE (S) OF REVISION(S): 5/12/11; 1/10/18; 12/2/21
DATE OF LAST REVIEW: 05/12/11