ADMINISTRATIVE RULE: 5070-01

RELATED TO POLICY SERIES NO: 5070

TITLE: GRANTS AND CONTRACTS

PURPOSE

To establish parameters for submitting grant and contract applications.

STATEMENT

All college contracts and grant applications must be reviewed and approved by either the president (Clerk of the Board of Education) or vice president of finance and operations (deputy clerk).

A form will be provided to college staff to attach to contracts and grant applications. Staff will use this form to summarize the proposed contract or grant application.

Personal service contracts do not need to include a summary form when submitted for review and approval. Other contracts and grant applications may be exempted from the summary form submission process by the president or vice president.

The Board of Education reserves the right to approve or deny contracts and grant applications. Grant applications which require current year budget authority must go to the Board in the form of a resolution to increase current year budget. Grant applications representing new initiatives that may have a significant impact on the college's fiscal, personnel, or physical resources may be reviewed by the Board of Education.

The vice president of finance and operations shall maintain a schedule for overhead charges to apply to contract and grant application submissions. However, allowable overhead is often the subject of negotiation and is not easily managed by a schedule. Therefore, the printed schedule (published on the reverse side of the summary form) should be used as a reasonable, yet flexible, guide for the college's negotiating efforts.

DATE OF ADOPTION: 08/13/84

DATE(S) OF REVISION(S): 11/29/94; 10/01/96; 11/17/98; 01/09/14, 12/1/16

DATE OF LAST REVIEW: 01/09/14, 12/1/16

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