- Board Policies and Administrative Rules
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ADMINISTRATIVE RULE NO: 1055-01
RELATED TO POLICY SERIES NO: 1055
TITLE: TIME, PLACE AND MANNER OF FREE EXPRESSION
To establish content neutral parameters of time, place, and manner for the diverse forms of free expression.
The College reserves the right to manage the time, place, and manner of expression in order to fulfill the educational purpose of the College. Upholding this interest means that we may define the use of campus-controlled spaces, establish the time our spaces are used for a particular purpose, and we may designate the types of allowable activities in a specific space. Faculty instructional expression is governed by policy, rules, and contracts defining academic freedom.
This rule ensures that we value and respect the rights of students and guests to share their views and be able to choose what perspectives they engage with in areas beyond the classroom. The Dean of Student Development, or designee, has responsibility for the administration and implementation of reasonable time, place, and manner rules, consistent with LBCC’s policies pertaining to free expression. This rule attempts to create a complete guide of the times, places, and manner of free expression permitted at LBCC.
The inclusion of specific forms of expression in this rule intentionally excludes those forms of expression not described here. If an individual or group desires to use college resources at a time or in a manner not listed here, that expression is not permitted. In allowing for innovation and new means of communicating, individuals or groups may consult with the Office of the Dean of Student Development for an “exception ruling” to approve a form of expression not described or anticipated in this rule. The decision of that office shall be final and not subject to appeal.
Regardless of the type or location of an expressive activity, all individuals and organizations are to ensure that:
Activities in all spaces must follow institutional policies and rules; and local, state, and federal laws, including laws regarding fire prevention and safety, accessibility, harassment and unlawful discrimination.
Activities must allow for the uninterrupted flow of people in areas designed to facilitate the movement of people along walkways, aisles, or through doorways.
Activities must be conducted in a manner that does not disrupt or unreasonably interfere with the educational or operational functions of the College.
Noise levels are to be maintained at a level that does not disrupt other activities.
In general, sounds at conversational level (at or under 60 decibels measured at five or more feet distance) shall be presumptively acceptable in Open Public Forum absent clear evidence of disruption. LBCC libraries, testing areas, Red Cedar Hall, and similar areas may establish a reduced volume standard appropriate to the study and purpose of those spaces. If College employees allege an expressive event is disruptive to learning or College operations, they may contact Public Safety to assess the decibel level of the impacting expression and to determine in a content-neutral manner whether disruption to learning and/or College business is occurring.
Sounds or expressive events must work through the Office of Public Safety and Risk Management if they wish to use amplifying devices, such as speakers or microphones, and must plan appropriately for safety, health, and protection of hearing. Should amplifying devices be planned, notification shall be provided to College employees days in advance to limit adverse impacts on classes and operations. Should amplification interfere with teaching, learning or College operations, the College reserves the right to revoke the privilege to amplify.
The College respects the individual’s power of choice regarding what expression to engage with in non-instructional environments.
The College will use time, place, and manner rules to protect free expression and to show regard for personal choice to engage or not to engage and to protect minors from any content which it is unlawful to show them.
The College reserves the right to add warnings to any place on our property to assist individuals in navigating campus and exercising their personal choice regarding their experience on campus and to comply with city, state or federal laws.
Designated public spaces may be reserved for a single purpose or event.
Events and activities are to adhere to campus rules that maintain a physically safe environment designed to be accessible to all.
Activities are in spaces LBCC has designated for the particular type of activity.
Expressive activity which is intended to protest and which does not prevent another speaker from delivering a message is protected expression. However, no person may stop or prevent another person or group’s lawful free expression in an Open Public Forum.
Failure to meet the above expectations and guidelines of this rule may result in the cancellation of an activity by the College, in advance or while in progress, and may have consequences enforced based on the student conduct code, other College rules, or legal actions.
The offices of the Dean of Student Development and Public Safety and Risk Management are available for planning, consulting, and assistance in ensuring an activity will meet these and other requirements.
LBCC has three types of spaces or “forums” for expression. All the above conditions apply in all three defined forums.
Open Public Forums: LBCC has many public spaces where free expression will be protected to our greatest ability during the time the property is not otherwise being used for scheduled College purposes. These spaces include and are not limited to the Courtyard, fields, exterior walkways, exterior corridors, and designated community bulletin boards. They are Open Public Forum because an individual, group, or organization may use these spaces with or without reservation in accordance with this rule. The amount of space to be used will be dependent on the nature of the activity.
Students and guests are not restricted in what content or messages they may express in Open Public Forums, except as otherwise noted in this rule.
Where there are competing in a particular space, the College will first honor activities sponsored by the College. Once College interests have been satisfied, individuals or organizations not affiliated with the College will be granted space on a first-come, first- served basis. The College will make every attempt to provide individuals or organizations access to an Open Public Forum space that supports their activity.
Open Public Forum may be used to convey a message by various means, such as but not limited to displays, notices of events, petitioning, distribution of materials, picketing, approved collection bins for charitable purposes or general conversation.
Limited Public Forums: Limited Public Forums are spaces which have a specific designated purpose of conducting College-related business or educational events at certain times, but which may be made available for other expressive activities at other times. Limited Public Forums include but are not limited to LBCC art galleries, gymnasiums, libraries, learning centers, the Diversity Achievement Center, the Forum Auditorium, the Russell Tripp Performance Center, the Takena First Floor hallway, reception areas in academic buildings or Centers, the Commons, the Courtyard Café, the Hot Shot Café, parking lots, conference and meeting rooms, and classrooms (when class is not in session). On specific dates and times, these spaces may be made available for reservation. These Limited Public Forums may have written space-use guidelines, usage requirements, and usage fees on file with the Office of Dean of Student Development and published on the LBCC website.
Non Public Forums: Non Public Forums are spaces that serve a designated College function and are not available for any use by the public. These spaces are dedicated either to specific educational activities or to other College business purposes. These spaces include and are not limited to offices, staff work areas, staff desks, bathrooms, mechanical and storage areas, labs, and classrooms. In Non Public Forums, specific learning or business purposes drive use. Students, guests, and employees may be directed as to what topics and behaviors are appropriate in these spaces. Expressive activities inappropriate to the space may be redirected to another time and place.
College Endorsement: The expression associated with speakers, displays, posters or demonstrations, does not constitute an endorsement by LBCC of the views and opinions of the sponsoring individual or organization, including student organizations.
Lawful Exceptions to Free Expression: Regardless of time, place, or manner, expression described below is unprotected and may be stopped or sanctioned by the College or referred to law enforcement:
Expression which is unlawful and/or incites violence or violates relevant college rules intended to prevent unlawful harassment and discrimination. See Nondiscrimination/Non-harassment (AR 7030-01) and all other College policies and rules.
True Threats -- Speech which is a direct threat to harm a particular individual or group of persons is unprotected.
Speech which incites lawless behavior is unprotected. [Example: Inciting to riot.]
Speech which is a false statement of fact (defamation, slander, libel, fraud, forgery, or the like) is unprotected.
College property is not available for purely commercial activity, not otherwise of value or in support of College goals or projects. "Commercial activity" means advertising, sales, purchases, demonstrating for purposes to sell, exchanging an item for money or other item of value, and solicitations of gifts or money. LBCC is not required to provide space for commercial activity or to promote events or activities of our competitors. The College may choose to dedicate space to commercial activity if it benefits the College or its student body in some way.
There cannot be any intentional efforts to expose minors to obscene material as defined per state statute. Child pornography may not be displayed or distributed using college electronic resources or an any college property.
Use of speech owned by others based on copyright or intellectual property rights is unprotected. The College may sanction violations that involve “stealing” or using another person’s intellectual property. (See Administrative Rule 7030-01: Student Rights, Responsibilities, and Conduct Code.)
Academic programs may require a specific dress code, uniform, or safety gear (i.e., eye protection, earplugs, a dress shirt with corporate logo). Students and employees may not assert that this requirement violates their rights to free expression. All other students not in a program with specific dress requirements and the public are permitted to express themselves and their messages through items of dress and items attached to their person, so long as no legitimate health or safety issues present.
SPACE USE PROCEDURES
Scheduling Use or Reserving Space
Individuals or groups must reserve spaces managed by a reservation system or use will be denied. For Open Public Forums, individuals and groups are encouraged to register with the Office of Public Safety prior to setting up an activity. While registration is not mandatory for use of Open Public Forums, registration does provide campus visitors an opportunity to learn of space use guidelines and first priority on reserved spaces.
Registered visitors will be offered a table and chairs and will be asked to provide a name, address, and telephone number for a responsible contact person. The Vice President of Operations and Finance, or designee, shall maintain and publish a list of spaces and methods of reservation for all Open Public Forums and Limited Public Forums. This list or publication shall provide directions on the policies and procedures for the use of any specific spaces which can be reserved. Reservations may give priority to College use and needs for spaces, but shall otherwise be content-neutral.
Time of Use
College properties are open primarily during daytime, early evening, and some weekend hours. When College properties are closed to the public, the College may require individuals or groups to leave the property or grounds. Requests for activities beyond normal operational hours are to be directed to the Office of Public Safety and Risk Management. The costs to and burdens on the College of permitting and staffing such use beyond traditional open hours may be charged to the sponsor of the activity.
All organizers of activities shall conduct their events and activities only during times that College property and facilities are available for public use. LBCC facilities and properties are available during the posted hours of operation. (Example: The Albany campus is usually closed to activity from 10:00 pm – 6:00 am). The College reserves the right to open its properties at specific times only to specific groups. (For example, the College may be open to employees, but closed to all others.
The College may restrict access to activities and events to students and employees only.
Charges for Space Use
The College applies Use of College Facilities (BP 5045 and Related Administrative Rules 5045-01 through 08) in determining if charges for facilities are required. Fee schedules are established and published annually.
Publications by the College and its departments shall be for educational and business purposes and made available at various locations around campus, in any forum types. Publications shall comply with College standards, as defined by Marketing, and shall be accessible and include the appropriate nondiscrimination and request for special needs statements, as necessary.
Student publications follow content-neutral guidelines established and enforced by the Student Publications Committee. The College allows students to establish editorial standards for publications. Editors and writers are protected from arbitrary suspension and removal due to editorial policy or content. Editors and writers remain subject to the LBCC Standards of Conduct as it applies to student organizations and individual students.
Publications of community profit and non-profit organizations may be distributed on College property. Organizations will be given distribution space on a first-come, first- served, space-available basis. Community publications may submit a request to distribute their publication by request to the Office of the Dean of Student Development. The College is not required to approve the distribution of publications that are purely for commercial purposes.
Placement and Use of Publication Dispensers
The Office of the Dean of Student Development implements content-neutral time, place, and manner policies regarding the placement and use of publication dispensers. Dispensers shall not exceed 75” height by 30” width by 30” depth. Space within or among various brand-neutral dispensers shall be allocated fairly without regard to content of the publications requesting use; the College may give preference to student publications for a majority portion of space. These dispensers are not for purely commercial speech. The College may permit the sale of advertising on publication dispensers if the proceeds benefit the College. When the College approves publication dispensers provided by a particular publication, that dispenser may be exclusively reserved for that publication only; however, the College may not refuse to host an additional dispenser for other publications. The College is not required to provide space in every building for every publication.
DISTRIBUTION AND POSTING OF INFORMATION
The College requires all material to be distributed or posted to be marked with the name of the sponsoring organization relevant contact information of an individual member of that organization. The College is not required to leave anonymous postings on display. No posting is permitted on brick or mortar at LBCC.
Promotions of Commercial Activities or Opportunities
“Commercial activity” means advertising, sales, purchases, demonstrating for purposes to sell, exchanging an item for money or other item of value, and solicitations of gifts or money. LBCC is not required to provide space for commercial activity. The College may choose to dedicate space to commercial activity if it benefits the College or its student body in some way. Commercial vendors may be invited by the College to post or distribute commercial information in a specific location or at a table as part of a College event or relationship for a specific limited time.
College departments and recognized student organizations may post materials related to their fundraising and item-donation/collection activities.
Posting of Physical Materials
Bulletin Boards – The College supports three classifications of bulletin boards:
1) Department-Specific Boards;
2) College-Sponsored Bulletin Boards; and
3) Community Bulletin Boards (aka, Public Boards).
Department-Specific Boards: Departments of the College may designate co- located bulletin boards for department only business postings. Departmental boards are to clearly indicate the sponsoring department.
College-Sponsored Bulletin Boards: College organizations or groups may post on College-Sponsored Bulletin Boards if they comply with this rule.
Community Bulletin Boards: Non-LBCC organizations and individuals may post their non-commercial messages only on Community Bulletin Boards. Individual students promoting individual opinions or expression are to use Community Bulletin Boards only.
College-Sponsored or Community bulletin boards, the person/group posting must have all materials date stamped in Student Life & Leadership or Public Safety or other designated office. Date stamping identifies which material has a right to be posted without removal for up to 30 days, but not longer than one day after an advertised activity, whichever occurs first. The person posting is responsible for posting and removal after 30 days or one day after the advertised event. Only one copy of a posting may be on any bulletin board. The College reserves the right to take down and discard postings which are without a date stamp or expired (event date has passed or 30-day posting stamp has expired).
Postings on any bulletin board space are to be typed or printed. Handwritten notices are not permitted unless the bulletin board manager specifically invites handwritten postings by official notice on the board. Postings are to be a minimum size of 3”x5” and are not to exceed 27” x 32,” unless otherwise stated on the bulletin board.
Electronic Monitors – Electronic monitors are limited to LBCC-sponsored information only, including LBCC student groups, clubs, and co-curricular groups.
Doorway Posting – Entrances to College facilities may have only College closure signs or notices necessary for safety. No other items may be posted on entrance doors.
Sandwich Boards – College departments and student organizations may place sandwich boards outside of buildings and in designated spaces in Takena Hall. Responsible parties must place sandwich boards in a manner that does not impede normal traffic flow or present a safety risk to individuals who expect and require a consistent, clear path on sidewalks, and in buildings. Sandwich boards for an event may be placed no more than 2 business days in advance of the event date and are to be removed within 1 day of the event end. Sandwich boards promoting information may be placed for no more than 10 consecutive working days.
Non-College-related organizations may place sandwich boards outside for directional purposes on the day of their event only. Sandwich boards are to be removed the same day by non-College-related organizations
Yard Signs – Yard signs may be placed on the grounds to promote an event. Signs may be placed 2 weeks in advance of the event and are to be removed the day following the event. Yard signs that serve only a directional purpose may be placed up to one week in advance and remain until the event concludes. If an event is a weekly recurring event, the signs may stay in place until the day after the final event.
Field Signs – Field signs may be posted in grassy areas in a manner that does not interfere with pedestrian pathways and traffic flow. Organizations wishing to post field signs are to confer with the LBCC Director of Facilities on where posts may be safely placed in the ground without interference with groundskeeping or buried cable or power. Signs have a maximum size of 4’ x 8’ and must be made of material that withstands Oregon weather (rain, wind). Signs are to be secured with posts. Signs may be posted for no more than a consecutive 30-day period.
Banners – Banners may be hung by College departments and College organizations on upper deck railings around the Courtyard on the Albany LBCC Campus. Banners must be between 2’w x 3’h and 16’w x 9’h in size. They must be secured per standards of College Facilities or Public Safety & Risk Management. The College reserves the right to request removal or to remove banners that the College deems unsafe, as determined by Public Safety and Risk Management.
Banners shall be displayed for a maximum of 30 consecutive days. Requests for extensions are to be directed to the Executive Director of Advancement. Extensions cannot be granted for more than another 30 consecutive days.
Banners may not be hung from stairwell railings. The bottom of a banner must not be below a hard-surface backing. Centers may designate a banner location for their property.
Banners may include names and logos of sponsors or partners of the College or College activities. The College department or recognized organization working with a partner must be on the banner with LBCC’s name and/or logo at least as large or prominent as any non-College-related organization’s name or logo.
Non-College organizations that rent space at LBCC may hang event banners that meet the requirements of this rule in designated banner locations. Banners may be hung not more than 48 hours before the event begins and must be removed within one day of the end of the reservation period.
Sponsor Recognition – With direction from the Executive Director of Advancement, areas of the College may be designated to recognize organizations that have contributed to the College. All design features of the recognition are to be established by the Executive Director of Advancement, the affected department(s), and the contributor(s).
Table Tents and Flyers – College departments and College organizations may distribute table tents on tables and counters in areas outside of classrooms with permission of the individual building manager or department manager in control of that space, for not more than 30 days. All other published materials, such as flyers, booklets, leaflets, and brochures, are not to be left on tables or counters, They may be posted only in appropriate locations as described within this rule (on appropriate bulletin boards or distributed through publication dispensers, for example).
College hosted social media sites for educational or business purposes shall include information about the sponsoring department or recognized student organization, the employee responsible for the site, and identify any rules for posting, including the requirement to provide identifying information, such as name, LBCC email address, or X number of the person posting. Sites for educational or business purposes are subject to College review and management. The responsible employee or “monitor” of a social media site may block or remove material or content that is not related to the educational content or business purpose of the site or that is deemed to interfere with educational or business purpose of the site, or for unlawful expression.
When LBCC students use social media sites not related to the educational or business interests of the College, students shall be accorded the same rights, privileges, and limitations as other speech in Open Public Forums, including the right to anonymous posting.
Speakers on Campus by Invitation
Speakers come to LBCC by invitation of College departments, students, or employees. The community may reserve space for hosting a speaker as a community event. The sponsor of an outside speaker is to work with Public Safety, Conference Services, and other support departments in advance, preferably 1-2 months prior, to ensure the event is able to be given sufficient support and resources from College staff. Sponsors are to ensure that:
The event is open to all faculty, staff, and students. If an event is also open to the public, proper information about non-discrimination and special needs requests must be included in all advertisements and invitations to the event;
Suitable space for the speaker is available to provide a safe event at a time that is non-disruptive to regular operations and does not conflict with regularly- scheduled College programs;
In all forums, the audience has the opportunity to question the speaker.
In Open Public Forum, speakers are to prepare for possible questions and dialogue.
Speakers must not attempt to silence a protest that is carried out in a manner that does not prevent the speaker from presenting a message.
Speakers who are invited into classrooms or as trainers for employee development are to supplement the learning outcomes of the course or training. The choice of speakers and trainers for these purposes is supported by Board Policy on Academic Freedom and Responsibility (BP 4050).
The Student Rights Responsibilities and Conduct Code (AR 7030-01) clearly states that, “Actions by individuals or groups to prevent speakers invited to the campus from speaking, to disrupt the operations of the institution in the course of demonstrations, or to obstruct or restrain other members of the academic community and campus visitors by physical force are subject to sanction.”
Student Expression and Beliefs in the Classroom
In class and classroom settings, “Student Right B -- Freedom from Inquiry and Expression” permits students to take exception with information or views presented in any course without it affecting their grade as long as the disagreement is not disruptive to the instructional process. Students are responsible for learning the content of any course for which they have enrolled even if they disagree with the course content. See also Student Rights Responsibilities and Conduct Code (AR 7030-01).
DEMONSTRATIONS AND DISPLAYS
In Open Public Forums or Limited Public Forums during public use, students and student organizations shall be free to examine and discuss all questions of interest to them and to express opinions publicly and privately. They are free to support causes by orderly means that do not disrupt the regular and essential operation of the institution. In addition, it should be clear to the academic and the larger community that, in their public expressions or demonstrations, students or student organizations speak only for themselves.
The College will provide logistical support to students, individuals or groups wishing to organize a planned demonstration. Examples of a “planned demonstration” include protests or demonstrations of support for a cause or point of view in the form of a mass gathering, meeting, parade, procession, or similar activity. The College encourages sponsors or organizers to contact Public Safety to request a space and equipment. The College will act in a manner that is content neutral, identifying an appropriate space to dedicate to the demonstration and an appropriate time for the demonstration to ensure no interference with College business. Demonstrations are not permitted to displace already scheduled activities for a given space.
Placards on sticks or poles may not be used by demonstrators indoors at the College. They are permissible in outdoor Open Public Forums.
Demonstrations are to occur during the regular hours of operation of the LBCC location(s) of the event. Overnight events are not permitted.
College departments and recognized student organizations may set-up tables in Open Public Forums or in building lobbies which have available Open Public Forum space with permission from the building manager. These entities are allowed to conduct fundraising (if otherwise permissible by College rules), distribute information, and engage in presentation of their viewpoints. Students and employees wanting to have a table with information related to College purpose are to work through the Student Life & Leadership office if they would like to reserve a space.
Organizations not affiliated with the College may use tables available in the Courtyard. They may reserve a table in the Courtyard or other designated tabling spaces.
Community groups who want to table at LBCC are free to use permanent tables in the Courtyard and are encouraged to work through Public Safety to secure other tables and chairs as needed.
Community groups and non-LBCC groups may not sell or solicit under this rule unless by invitation by the college.
Tables may be no larger than 30”W x 10’L.
Collection Bins for Charitable Purposes
When a college or recognized student organization makes a request to place a collection bin for charitable purposes, the building manager may determine whether to approve such a bin and its placement and length of time for placement. Charitable collection bins are permitted only when sponsored by the College or a College-affiliated organization and when placement has been approved by the building manager. Bins are to include the contact information of the sponsoring organization and the receiver of the charitable contributions. Sponsor name and contact information must be provided to the College.
Construction of Structures for Expression
Persons or organizations wishing to place a temporary structure are to consult with the Office of Public Safety and Risk Management and Facilities to ensure the structure is safely constructed, and properly maintained by the sponsor for the duration of the demonstration. The College reserves the right in a content-neutral manner to direct such persons to Open Public Forum or Limited Public Forum locations as an alternative to approval of erecting a structure. Any approved structure shall be placed pursuant to a negotiated agreement and published standards of the College and shall remain on campus no longer than two hours past the time approved for the event. No person may camp or habitate in the structure. Risk Management shall have primary voice in determining safety and other issues in the approval or disapproval of a structure. Structures may be on display for no more than 30 consecutive days. The sponsor may contact Public Safety about the availability of a location for a structure to learn if other planned uses of the space would reduce the time the structure could be on display.
While the College does not regulate the content of student or guest speech, the College may have a legitimate business interest in regulating the content as well as the time, place, and manner of employee speech. To support the College values of inclusiveness, learning, and engagement, employee expression be it direct or electronic in nature must comply with all board policies, administrative rules, and association contracts. In particular, employee expression is to be in alignment with policies and rules governing values, nondiscrimination/non-harassment (AR 1045-01). Additionally, employees shall conduct themselves in accordance with rules governing public employees’ participation in political activities. LBCC faculty have additional protections related to Academic Freedom and Responsibility, also stated in their contracts.
Political speech is welcome and encouraged at the College. However, the LBCC campus or properties may not be used at any time or in any manner that would suggest or involve the College as endorsing or sponsoring a partisan, political, sectarian, or religious position or candidate for political office. It is important that all such speech clearly be identified as the opinion and position of the speakers themselves, not the College.
NONREMOVAL OR NONCOMPLIANCE WITH THIS RULE
The College through designated employees has the right to remove, destroy, discard or stop any expressive activity, materials or event which does not comply with this reasonable time, place, manner rule. Individuals, groups, or organizations which are found to have violated this or other College rules may have their access to spaces denied or limited for up to two years in the future as a consequence of a past violation pursuant to the LBCC Student Rights, Responsibilities, and Conduct Code and/or may be subject to other College sanctions.
COMPLAINT OR GRIEVANCE PROCESS
Persons who believe that this rule is being violated or that this rule violates a legal standard or individual right may file a complaint, concern or grievance report via the LBCC online.Public Incident Reporting system. The Dean of Student Development, or designee, shall handle these reports, by conducting an inquiry or investigation proportionate in scale to the nature of the complaint. Once a complaint is decided by the Dean of Student Development, it is final, and there is no right of appeal.
If any part of this rule is determined to be illegal or otherwise unenforceable, the remainder of this rule will remain in effect.
Related Policies & Rules:
AR 1015-01: Nondiscrimination and Non-harassment; AR 1025-01: Prevention of Workplace Violence
AR 1045-01: Employee Standards of Conduct
Board Policy 4050: Academic Freedom and Responsibility
AR 5045-01 through 08: Use of Facilities
AR 7030-01: Student Rights, Responsibilities, and Conduct Code
DATE OF ADOPTION: 1/10/18
DATE(S) OF REVISION(S):
DATE OF LAST REVIEW: