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SPB Bylaws
BYLAWS OF THE STUDENT PROGRAMMING BOARD
OF LINN-BENTON COMMUNITY COLLEGE
Section A: The Student Programming Board (SPB) shall consist of eight (8) members as outlined in the ASLBCC Constitution. The term of office of the eight (8) members shall be one year from date of appointment or until the next regular appointment process.
Section B: The duties and responsibilities of the eight (8) members will be as follows:
- Plan and implement programs that directly impact students.
- Coordinate a minimum of one activity per term and assist with at least three others.
- Serve as members of the student leadership team and advocates for students.
- Recruit and promote civic engagement and involvement across campus.
- Demonstrate a desire to learn and grow leadership skills.
- Attend weekly SPB meetings and work sessions.
- Be prepared to work an occasional evening or weekend to accommodate event needs.
- Keep current files of all programs and events.
- Attend a minimum of one leadership training per term.
- Participate in leadership development class each term.
- Maintain 5 scheduled office hours per week.
- Maintain a minimum of 8 work hours per week including meetings.
Section C: One member of the Student Programming Board shall be designated as the Team Coordinator. The Team Coordinator shall have the following additional responsibilities:
· Provide care and inclusion of all team members’ learning and communication styles and communication styles and assist them in the activity planning process
· Prepare meeting agendas and review minutes before distribution
· Schedule and facilitate weekly SPB meetings
· Attend weekly meetings with SPB advisor
· Serve as a mediator for SPB members when needed.
· Ensure that SPB members are making sufficient progress on event planning and implementation.
Section D: One member of the Student Programming Board shall be designated as the Publicity Coordinator. The Publicity Coordinator shall have the following additional responsibilities:
· Prepare and distribute all publicity materials for SPB events.
· Coordinate advertising in the school newspaper.
· Record and distribute SPB meeting minutes.
· Generate creative advertising tools to engage students.
Section E: The members shall appoint from the board, excluding the Team Coordinator, two members to accompany the Team Coordinator to ASG formal meetings, and any other committee in which the Team Coordinator participates. The number of SPB members on the SAP Budget Committee must equal the number of ASG members on the committee. All members will have equal opportunity to sit on committees.
Section F: No student may serve more than two consecutive years as a member of the Student Programming Board. This includes serving one year plus any part of an additional year. After a resignation by any member of the Student Programming Board, that person will not be eligible to re-apply to the SPB, except in the case of serious or compelling circumstances, as determined by the Dean of Student Services in consultation with the SPB advisor.
ARTICLE II: TUITION GRANTS AND OTHER REIMBURSEMENTS
Section A: Tuition grants will be distributed by the advisor at the beginning of each term. Full tuition grants are equal to 12 credits and half tuition grants and equal to 6 credits. The disbursement will be as follows unless otherwise approved by the SPB advisor.
· Team Coord. Full tuition grants fall, Winter and Spring terms.
· Publicity Coord. Full tuition grants Fall, winter, and Spring terms.
· Specialists’ Full tuition grants winter and Spring terms.
Section B: SPB conference, workshop and retreat expenses including lodging, registration, travel, and meals may be paid in full through SPB funds in compliance with college policy.
Section C: Mileage expenses incurred by SPB members while on official SPB business is reimbursable at the current college designated amount, through the SPB fund, if college transportation is not provided and driver is approved according to college policy and procedures.
ARTICLE III: COMMITTEES
Section A: There shall be at least one (1) SPB member on each committee formed during a joint ASG/SPB meeting. This will ensure unity between the two entities of the Leadership Team. The duties and responsibilities will be established by the committee chair.
ARTICLE IV: BOARD MEETINGS
Section A: All board meetings will be public excluding executive sessions as outlined in the Oregon Revised Statutes. All board meeting minutes shall be made available to any member of the ASLBCC upon request. SPB minutes and agendas shall be posted in the Student Life and Leadership office. Meeting agendas should be posted at least 24 hours prior to a meeting and minutes should be posted within 48 hours after a meeting.
Section B: Board meetings will be held weekly in accordance with each member of the programming boards schedules. Board members shall also attend joint ASG/SPB meetings held from 3:00-3:30pm every other week immediately following regular board meetings.
Section C: The board meetings shall use the following order of business outline:
1) Team Functions (designate timekeeper)
2) Team Coordinator Report
3) Advisor Report
4) Publicity Coordinator Report
5) SPB Specialist Reports
6) Items Too Late
ARTICLE V: APPOINTMENTS
Section A: Applicants must be fully matriculated students and meet all requirements outlined in the ASLBCC Constitution. Student Programming Board members must maintain a minimum 2.0 GPA and be enrolled in a minimum of 6 LBCC credits.
Section B: Appointments will be made during the eighth week of Winter Term by the preceding Student Programming Board members.
ARTICLE VI: APPLICATION PROCESS
Section A: A student who wishes to apply for a position on the Student Programming Board must complete an application and submit it to the Director of Student Life and Leadership within the designated timelines. Applicants meeting the qualifications for the position will be notified by the SPB Team Coordinator of an interview time. Following the interview and within five (5) working days, the applicant will be notified of the decision.
ARTICLE VII: AMENDMENTS TO THE BYLAWS
Section A: Amendments may originate in the Student Programming Board requiring a majority vote of that body. Amendments shall be posted for 14 school days and at least two hearings on the proposed Bylaws, open to the student body, must be held during the posting period. Adoption will be by the Student Programming Board and shall be by a 2/3 vote at the next regularly scheduled meeting after the expiration of the posting.
ARTICLE VIIII: ADVISOR
Section A: The Director of Student Leadership, Outreach and Retention shall serve as the Administrative Advisor to the Student Programming Board.
Section B: The duties and responsibilities of the advisor are as follows:
a. Provide historical information to SPB
b. Refer board members to campus resources
c. Report monthly budget expenditures to SPB
d. Provide recommendations to SPB about budgetary matters
e. Provide recommendations to SPB about activities
f. Coordinate on- and off-campus leadership training for SPB
g. Coordinate and approve the Service Learning Leadership projects
Adopted: December 2, 1998
Revised: November 13, 2002
Revised: April 30, 2003
Revised: April 30, 2009