SPB Bylaws

BYLAWS OF THE STUDENT PROGRAMMING BOARD
OF LINN-BENTON COMMUNITY COLLEGE

Download a PDF version of the SPB Bylaws

ARTICLE I: STUDENT PROGRAMMING BOARD

Section A: The Student Programming Board (SPB) shall consist of eight (8) members as outlined in the ASLBCC Constitution. The term of office of the eight (8) members shall be one year from date of appointment or until the next regular appointment process.

Section B: The duties and responsibilities of the eight (8) members will be as follows:

 

Team Coordinator

  • Shall provide care and inclusion of all team members' learning and communication styles
  • Shall prepare meeting agendas 24 hours in advance of the meeting, sending copies to each center (Benton, Lebanon and Sweet Home) respectively
  • Shall review minutes before distribution
  • Shall schedule and facilitate weekly SPB meetings
  • Shall recruit and promote leadership team members
  • Shall attend weekly meetings with SPB advisor and ASG President
  • Shall attend a minimum of one leadership retreat per academic term
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and SPB Bylaws
  • Shall record & maintain a minimum of 5 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 8 work hours per week including office hours and meetings

 

Multicultural Activities Coordinator

  • Shall coordinate events related to cultural awareness and diversity issues
  • Shall participate as a member of the college Diversity and Civic Engagement Council and attend those meetings as scheduled
  • Shall coordinate the annual Children's Winter Festival.
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term.
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and the SPB Bylaws
  • Shall take minutes during all SPB meetings and distribute/post them appropriately within 48 hours of each meeting sending copies to each center (Benton, Lebanon and Sweet Home) respectively
  • Shall record & maintain a minimum of 5 office hours per week in Student Life and Leadership office
  • Shall maintain a minimum of 8 work hours per week including office hours and meetings

 

Intramural Sports Specialist

  • Shall coordinate all programming of Intramural Sports events
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to ASLBCC Constitution and SPB Bylaws
  • Shall record & maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 work hours per week including office hours and meetings

 

Health and Recreational Specialist

  • Shall coordinate events related to health education
  • Shall coordinate events related to fitness
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall serve as the student representative to the Drug, Alcohol, Harassment, Violence & Abuse Committee.
  • Shall adhere to the ASLBCC Constitution and SPB Bylaws
  • Shall record and maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 work hours per week including office hours and meetings

 

Campus and Recreation Specialist

  • Shall coordinate events related to the entire campus population
  • Shall coordinate events related to recreation
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term.
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and the SPB Bylaws
  • Shall record & maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 work hours per week including office hours and meetings

 

Center Events Specialist

  • Shall program events related to the three centers (Benton, Lebanon and Sweet Home). This includes one event at one center each term, rotating the centers.
  • Shall work closely with the center staff members, -center students, and ASG Vice President/Center Rep to publicize Student Programming Board events and meetings
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and the SPB Bylaws
  • Shall record & maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 work hours per week including office hours and meetings

 

Series Events Specialist

  • Shall program events related to weekly, monthly or per term series
  • Shall establish/continue communication with national and local performers
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term.
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and the SPB Bylaws
  • Shall record & maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 work hours per week including office hours and meetings

 

Political Activities Specialist

  • Shall coordinate events related to current worldwide, national, local or campus political issues
  • Shall communicate with legislative and official state and national governments
  • Shall work with ASG to coordinate & facilitate Fall voter registration activities
  • Shall attend weekly SPB meetings
  • Shall attend a minimum of one leadership retreat per academic term
  • Shall participate in a minimum of 2 leadership credits per year
  • Shall adhere to the ASLBCC Constitution and the SPB Bylaws
  • Shall record & maintain a minimum of 3 office hours per week in the Student Life and Leadership office
  • Shall maintain a minimum of 5 hours per week including office hours and meetings

 

Section C: The members shall appoint from the board, excluding the Team Coordinator, two members to accompany the Team Coordinator to the SAP Budget Committee. The number of SPB members on the SAP Budget Committee must equal the number of ASG members on the committee.

 

Section D: No student may serve more than four consecutive years as a member of the Student Programming Board. No student may serve more than two consecutive years in the same position.  This includes serving one year plus any part of an additional year. After a resignation by any member of the Student Programming Board, that person will not be eligible to re-apply to the SPB, except in the case of serious or compelling circumstances, as determined by the Dean of Student Services in consultation with the SPB advisor.

 

ARTICLE II: TUITION GRANTS AND OTHER REIMBURSEMENTS

Section A: Tuition grants will be distributed at the beginning of each term, by the advisor, upon the completion of each student's duties as outlined in the ASLBCC Constitution and SPB Bylaws including the completion of their project planners by the deadline established by the advisor and completion of their event each term. Full tuition grants are equal to 12 in state credits and half tuition grants are equal to 6 in state credits. The disbursement will be as follows unless otherwise approved by the SPB advisor.

  • Team Coord. Full tuition grants Fall, Winter and Spring terms.
  • Multicult. Coord. Full tuition grants Fall, Winter, and Spring terms.
  • Specialists. Full tuition grants Winter and Spring terms.

 

Section B: Tuition grants for SPB members appointed after the start of a term will be awarded, by the SPB advisor, based on the time in which the member began their duties on the board and the appropriate completion of their duties as outlined in the ASLBCC Constitution and SPB Bylaws.

 

Section C: SPB conference, workshop and retreat expenses including lodging, registration, travel, and meals may be paid in full through SPB funds in compliance with college policy.

 

Section D: Mileage expenses incurred by SPB members while on official SPB business is reimbursable at the current college designated amount, through the SPB fund, if college transportation is not provided and driver is approved according to college policy and procedures.

 

ARTICLE III: COMMITTEES

Section A: There shall be at least one (1) SPB member on each committee formed during a joint ASG/SPB meeting. This will ensure unity between the two entities of the Leadership Team. The duties and responsibilities will be established by the committee chair.

 

ARTICLE IV: GENERAL RESPONSIBILITIES

Section A: All members should be prepared to work an occasional evening or weekend. These hours will depend on the type of activity programmed by the SPB and individuals will have plenty of notice for planning.

 

Section B: All members are required to keep current files and notebooks, pertaining to their position and projects, up to date.

 

Section C: All members are required to participate in at least three (3) activities, planned by other members, per term. In addition, each member must coordinate at least one (1) activity per term, with the exception of the Team Coordinator.

 

Section D: All members will participate in at least one leadership retreat per academic term and one conference each year.

 

Section E: All members will earn a minimum of 2 leadership credits per year.

 

Section F: All members shall be responsible for monitoring monthly budget expenditures.

 

ARTICLE V: BOARD MEETINGS

Section A: All board meetings will be public excluding executive sessions as outlined in the Oregon Revised Statutes. All board meeting minutes shall be made available to any member of the ASLBCC upon request. SPB minutes and agendas shall be posted in the Student Life and Leadership office. Meeting agendas should be posted at least 24 hours prior to a meeting with copies sent to each center (Benton, Lebanon and Sweet Home) respectively and minutes should be posted within 48 hours after a meeting with copies sent to each center (Benton, Lebanon and Sweet Home) respectively.

 

Section B: Board meetings will be held at 2:00pm on Wednesday afternoons and attendance is required by all board members. Board members shall also attend joint ASG/SPB meetings held from 3:00-3:30pm when scheduled by the SPB Team Coordinator and ASG President in coordination with ASG advisor immediately following regular board meetings.

 

Section C: The board meetings shall use the following order of business outline:

Meeting Called to Order/Roll Call

  • Approval of Minutes
  • Approval of Agenda
  • Guest Speaker
  • Team Coordinator Report
  • Advisor(s) Report
  • Programming Board Members Report
  • Multicultural Activities Coordinator
  • Political Activities Specialist
  • Campus Recreation Specialist
  • Health and Recreation Specialist
  • Intramural Sports Specialist
  • Series Events Specialist
  • Center Events Specialist
  • Action
  • Items Too Late
  • Adjournment

 

ARTICLE VI: APPOINTMENTS

Section A: Applicants must be fully matriculated students and meet all requirements outlined in the ASLBCC Constitution. Student Programming Board members must maintain a minimum 2.0 GPA and be enrolled in a minimum of 6 LBCC credits.

 

Section B: Appointments will be made during the eighth week of Winter Term by the preceding Student Programming Board members. Recommendations to hire will be forwarded to the Dean of Student Services.

 

ARTICLE VII: APPLICATION PROCESS

Section A: A student who wishes to apply for a position on the Student Programming Board must complete an application and submit it to the Director of Student Leadership, Outreach and Retention within the designated timelines. Applicants meeting the qualifications for the position will be notified by the SPB Team Coordinator of an interview time. Following the interview and within five (5) working days, the applicant will be notified of the decision by the Dean of Students.

 

ARTICLE VIII: AMENDMENTS TO THE BYLAWS

Section A: Amendments may originate in the Student Programming Board requiring a majority vote of that body. Amendments shall be posted for 14 school days and at least two hearings on the proposed Bylaws, open to the student body, must be held during the posting period. Adoption will be by the Student Programming Board and shall be by a 2/3 vote at the next regularly scheduled meeting after the expiration of the posting.

 

ARTICLE VIIII: ADVISOR

Section A: The Director of Student Leadership, Outreach and Retention shall serve as the Administrative Advisor to the Student Programming Board.

 

Section B: The duties and responsibilities of the advisor are as follows:

  • Provide historical information to SPB
  • Refer board members to campus resources
  • Report monthly budget expenditures to SPB
  • Provide recommendations to SPB about budgetary matters
  • Provide recommendations to SPB about activities
  • Coordinate on- and off-campus leadership training for SPB
  • Coordinate and approve the Leadership projects

 

Adopted: December 2, 1998

Revised: January 16, 2008