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General Financial Information

Clubs representing political parties or religious organizations (or ideological beliefs) are generally not eligible for financial support from the Club Reserve. However, specific projects or activities that do not require the spending of these public funds on political advocacy or the advancement of particular religious beliefs may be approved on a case-by-case basis. Examples of a project or activity might include sponsoring a musical group for recreational enjoyment or a dance, speakers, field trips, etc.

LBCC cannot contribute in any way to a political group or a political cause. Consequently, groups may not use LBCC's name on any literature, or represent themselves in any way as an official group that represents LBCC. Groups may have fundraising activities so long as no LBCC dollars are spent as seed money for the fundraising effort. LBCC should not be the depository for any money raised that is to be used for political purposes.

Club Accounts:
In compliance with college policy and federal IRS regulations, clubs may not have off campus accounts and must not use "direct cash flow" transactions. This assures that a clear audit trail is left by clubs should any irregularities occur. The office of Student Life & Leadership will provide training for advisors and treasurers to assure proper accounting of funds.

As each club is chartered a revenue & expenditure account is set up with the LBCC Business Office. Linn-Benton Community College is a public institution, and as such is subject to state laws governing the handling of funds (which may include yearly audits of all accounts). The LBCC Board of Education has established polices and procedures that govern financial practices for the college. All LBCC chartered clubs must abide by these rules to maintain their charter.

Addendum 1987: Clubs are formed as outlined and may consist of students in a particular instructional program or a group of students with a common interest not at all related to an instructional activity at the college. Clubs closely aligned to an instructional program may have an advantage of generating revenue due to the instructional activities and/or college capitalization relating to equipment and facilities. Therefore, a minimum of 75% of the revenue that is generated through an instructional activity that is required for credit or through the use of college equipment related to an instructional program must be returned to that program as an instructional benefit to all of the current or future students in that area. Examples might include field trips, guest lecturers, instructional demonstrations, or purchase of equipment for the enhancement of the instructional program. These benefits would be available to ALL students in the program, not just club members. An advisory group of students in the program will make recommendations to the advisor for expenditures. All revenue that is generated from an outside activity by students on their own time and not directly related to an instructional activity or use of college equipment may be expended at the recommendation of the club with approval of the advisor through the regular process established by the Student Life & Leadership Office and the LBCC Business Office.