Maps |

Payables

Accounts Payable Location: Calapooia Center, Room 106

Office Hours: 8 a.m. to 4:30 p.m., Monday-Friday
Mailing Address:
Linn-Benton Community College
Accounts Payable
6500 Pacific Blvd. SW
Albany, OR 97321

Fax number: (541) 917-4314

Staff Directory:

Debbie Lohse, Accounting Clerk 2
email: lohsed@linnbenton.edu
phone: (541) 917-4318
Services: *A-K

Sandy Corliss, Accounting Clerk 2
email: corliss@linnbenton.edu
phone: (541) 917-4313
Services: *L-Z

Elaine McDougal, Purchasing Coordinator
email: mcdouge@linnbenton.edu
phone: (541) 917-4332
Services: Purchase Orders

*Responsible for processing payments to vendors and individuals whose names begin with these letters of the alphabet.

Accounts payable services include:

Pay invoices, personal service contracts and travel vouchers in a timely manner
Work with vendors and departments to answer questions, rectify errors and request missing documents
Enter data accurately and on a timely basis to meet deadlines and due dates
Process check requests within 7-10 days
Maintain W-9 information and process 1099's at year end
Create and maintain vendor information

Payment requests are governed by Board Policy 5050 and 5110 and Administrative Rules D002 (purchasing), D013 (College related expenditures), D016 (credit cards), and D019 (travel).

The timelines for processing payables include:

Items received from departments on payment vouchers, travel vouchers or advances and personal service contracts will be processed within 7-10 working days.
The Urgent Payment Request form may be submitted for payments for emergencies and regulatory deadlines.

College issued American Express and Visa card statements are processed according to Administrative Rule D016 (related Policy #5050).

Visa is to be used for single purchases of material and supplies up to $1000.

American Express cards are issued for travel-related purposes only. These payments are processed on a travel voucher form.

New Vendor numbers may be requested via e-mail to Accounts Payable at: ap@linnbenton.edu. The following information is required:

Complete vendor name
Complete address
Telephone number (if known)
Contact Person (if known)
Is this a W-9 vendor (if known)?

Administrative rules and forms for payment are located on the LBCC Paperless Office.

Driver's Status Report Form is available from the Safety and Loss Prevention site.