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Purchasing

Location: Calapooia Center, Room 106 (CC-106)

Office Hours: Monday - Friday 8:00 a.m. to 4:30 p.m.

Phone Number: 541 917-4332

Fax number: 541-917-4327

Mailing Address:
Linn-Benton Community College
Purchasing
6500 Pacific Blvd. SW
Albany, OR 97321

 

Governing Bodies of the Purchasing System
All public contracting in the State of Oregon is governed by Oregon Revised Statutes Chapter 279, which states in part that it is the policy of the State of Oregon to encourage public contracting competition that supports openness and impartiality to the maximum extent possible.

Other laws, rules, and policies governing LBCC's acquisitions include the Linn Benton Community College's Board Policies 5035 - Purchasing, Insurance, Inventory, and Bids, 5080 - LBCC Contract Review Board, and 5085 - Sale of Goods and Services and Administrative Rules AR5035-04 Purchasing-General, AR5035-07 Disposition of Surplus College Assets, AR5035-08 Disposal of Items Acquired for Student Instructional Experiences and Subsequent Resale, and AR5080-01 LBCC Contract Review Board Rules and the current Community College Rules of Procurement.

Administrative rules are located on the LBCC Paperless Office.

These policies are to provide for the fair and equitable treatment of all persons involved in public purchasing by LBCC, to maximize the purchasing value of public, and to provide safeguards for maintaining a procurement system of quality and integrity.

Bidding and Other Requirements
Unless otherwise exempted, College acquisitions are based on the following solicitation methods:

Any purchase:
Purchases under $5,000 may be completed by the individual departments selecting the vendor and placing an order without being required to obtain additional competitive quotes.

Purchases of $5,000 and over require a Linn-Benton Community College purchase order, with a few exceptions.

Informal Bids and Quotes
Whenever feasible, competitive quotes are encouraged at all levels of purchasing. However, purchases of $5,000 and over require competitive quotes.

Formal Bids
With limited exceptions purchases and public works projects $100,000 and over require a formal sealed bid procedure and will be processed by the purchasing department. For public works projects of $50,000 and above prevailing wage rates must be paid. Prevailing Wage Rates - BOLI, with limited exceptions, will be processed by the purchasing department. Formal solicitations are normally advertised in the Monday editions of the Albany Democrat Herald, the Corvallis Gazette-Times and/or the Wednesday Lebanon Express. Additional advertising may be published in the Daily Journal of Commerce.